DIY InventoryFree property inspection template
A room-by-room mid-term (routine) inspection report for landlords, with columns for issues and actions. Printable PDF or editable Word.
Use it for routine inspections during the tenancy. Each item has columns for condition, cleanliness, any issue (damp, a leak, damage) and the action needed.
What’s in it
- Property and tenancy details, meter readings, keys, and smoke and carbon monoxide alarms.
- Outside and the front of the property.
- Hallway and entrance: Front door, Flooring, Walls & ceiling, Light fitting, Smoke alarm and 3 more.
- Living room: Sofa, Window, Table, Door, Flooring and 3 more.
- Kitchen: Cooker / hob, Oven, Fridge, Freezer, Sink & taps and 4 more.
- Bedroom: Door, Window, Bed, Wardrobe, Desk and 3 more.
- Bathroom: Toilet, Sink & taps, Bath / shower, Tiles & walls, Flooring and 3 more.
- Separate WC: Toilet, Sink & taps, Tiles & walls, Flooring, Extractor fan and 3 more.
- Utility room: Washing machine, Sink & taps, Worktops, Cupboards, Flooring and 3 more.
- Garden and outdoor space: Boundary / fencing, Patio / paving, Lawn / planting, Shed / outbuilding, Outdoor lighting and 3 more.
- A declaration and signatures for both sides.
See also the mid-tenancy inspection checklist.
Questions
How often should a landlord inspect a rented property?
Many landlords inspect every 3 to 6 months, with proper notice to the tenant (at least 24 hours in England). Check the tenancy agreement.
What should a mid-term inspection check?
Damp and mould, leaks, smoke and carbon monoxide alarms, appliances, signs of damage or unauthorised occupants or pets, and the garden, room by room.
Can someone else do the inspection for me?
Yes. You can send a contractor or the tenant a link from the app; their photos are sorted into rooms and turned into a report.
Other free templates
Inventory template · Check-out report template · Room-by-room checklists · Inventory clerk or do it yourself?
Quicker: do it on your phone instead
A paper template works, but photos and notes end up in different places. DIY Inventory does the same job on your phone: every room gets its own checklist, the camera steps through each item and stamps the date and time on every photo, and the finished PDF report (with every photo in it) is ready the moment it’s signed. The tenant can check and sign it from a link.
Start freeSee an example report
Free to start, £30 when you download the finished report. No subscription.