DIY InventoryFree check-out report template
Record the property at the end of the tenancy, with the check-in condition beside the check-out condition for every item. Printable PDF or editable Word.
For each item there are columns for its condition at check-in and at check-out, and for what has changed. Meter readings and keys returned are at the front, and both sides sign at the end.
What’s in it
- Property and tenancy details, meter readings, keys, and smoke and carbon monoxide alarms.
- Outside and the front of the property.
- Hallway and entrance: Front door, Flooring, Walls & ceiling, Light fitting, Smoke alarm and 3 more.
- Living room: Sofa, Window, Table, Door, Flooring and 3 more.
- Kitchen: Cooker / hob, Oven, Fridge, Freezer, Sink & taps and 4 more.
- Bedroom: Door, Window, Bed, Wardrobe, Desk and 3 more.
- Bathroom: Toilet, Sink & taps, Bath / shower, Tiles & walls, Flooring and 3 more.
- Separate WC: Toilet, Sink & taps, Tiles & walls, Flooring, Extractor fan and 3 more.
- Utility room: Washing machine, Sink & taps, Worktops, Cupboards, Flooring and 3 more.
- Garden and outdoor space: Boundary / fencing, Patio / paving, Lawn / planting, Shed / outbuilding, Outdoor lighting and 3 more.
- A declaration and signatures for both sides.
Fair wear and tear
Normal wear from everyday living isn’t damage. Read fair wear and tear vs damage and how to do a check-out inspection.
Questions
What is a check-out report?
A record of the property’s condition when the tenant leaves, item by item, compared with the check-in inventory. It is what any deduction from the deposit is based on.
How do I compare check-out with check-in?
Put the check-in condition next to the check-out condition for every item, and note what has changed beyond fair wear and tear, with photos. The app does this for you, with the two sets of photos side by side.
Is the check-out template free?
Yes, as a printable PDF and an editable Word document, with no sign-up.
Other free templates
Inventory template · Inspection report template · Room-by-room checklists · Inventory clerk or do it yourself?
Quicker: do it on your phone instead
A paper template works, but photos and notes end up in different places. DIY Inventory does the same job on your phone: every room gets its own checklist, the camera steps through each item and stamps the date and time on every photo, and the finished PDF report (with every photo in it) is ready the moment it’s signed. The tenant can check and sign it from a link.
Start freeSee an example report
Free to start, £30 when you download the finished report. No subscription.